Data should be moved out of the working tables when it is no longer needed. If too much old information accumulates, it causes "clutter" making the tree node too difficult to navigate. Also, keeping old data in the system can lead to reduced performance. To move data into the archive tables, do the following:

• From the menu, select Archive->Backup. This will open up the Data Archive window.
• Check off which items you want to archive.
• Choose the cutoff date. Any data with a date before this date will be archived.
• Press OK to proceed.
• Note that this procedure is not a secure backup of the information. This is because the archive table is stored in the same database as the working tables. Backups, for security sake, are handled by backing up the database itself.